Royal Phuket Marina, the perfect venue for any event.

When organizing an event, you are confronted by many decisions. However, choosing a venue is the one decision that will have the largest impact on your event. Understandably, making this choice can be a bit intimidating as it can be hard to know what to look for when selecting a venue.

Before you begin your search, there are a few things you’ll want to have a strong understanding of:

• Budget
• Number of attendees
• Type of event (formal, high-tech, etc.)

Once you have an idea of these three things, you can begin your search for a venue.

Finding the right venue for your event can take up quite a bit of your time. Thankfully there are a few shortcuts to help you save time:

When you’re ready to search for the perfect venue, consider the following 9 important factors:

1. Cost

As a cost-conscious organizer, you may want to keep the venue cost down to allow more room in your budget for food and beverages and entertainment. – At Royal Phuket Marina we have a host of price options for you, starting from FREE. For more cost options contact our events team

2. Ambiance

Pay special attention to the existing decor inside the venue. What style is the architecture and what does the building’s interior convey? If you’re holding a gala, you’ll likely need different venue accommodations than you would for an expo. – We have three very different locations that can suit any event you may be planning. A Chic and trendy bar, The Speakeasy Phuket, to a 1000sqm outdoor town square, up to the largest expo fully aircon hall in Phuket at 2,500sqm. For more details contact our events team

3. Services and Amenities

In addition to the appearance of the site, it is also important to take into consideration the services and amenities that the venue offers. Consider the following:

Does the venue have a kitchen and can it provide catering to your event? If so, often a venue will waive the facility fee and only charge a down payment along with the cost of food for each attendee. Does it have tables, chairs and linens you can use? If a venue has these items, you can save a great deal of money and effort by using what they have, assuming it matches your theme and ambiance.

Does it have a setup/clean up crew? If you’ve found a venue which provides a setup and clean up crew, rejoice! This isn’t always the case. If these services aren’t available you’ll need to build your event team.

Does it have AV capabilities? Some venues have built in audio-visual equipment for you to use, and others will require you to bring that in yourself. – We here at Royal Phuket Marina have all of the above, along with an experienced team of event professionals to help with your event. For more details contact our events team

4.    Location

A convenient location means different things for different events. For an event with attendees within a limited geographic range, a venue within a reasonable distance from most attendees’ homes or places of work may make sense. However, if many attendees will be traveling from out of town, hosting the event at a venue near the airport will be beneficial. – Strategically located and only 25 minutes away from Phuket International Airport, and centrally located within Phuket Royal Phuket Marina is the most convenient location for your event. For more details contact our events team

5. Capacity and Minimums

What’s the capacity? If you’ve followed our advice, you already know how many attendees to expect. You’ll need to know the room capacity of the venues for a few reasons. First, for general and practical reasons, 500 people can’t comfortably fit into a room with a 250-person capacity.

What are the F&B Minimums? If your venue offers food and/or beverages, find out what the food and beverage minimums, also known as F&B minimums, are and get this information in writing. If you have past attendance records for this event, ensure that those records are in line with the minimums. You may have plans to attract an even larger audience this year, but you also want to make sure that your bases are covered in case attendance expectations are not met. – Each of our three venues offers different capacities and minimums. For more details contact our events team

6. Parking

Does the venue have a parking lot or valet parking? A venue with a parking lot is what dreams are made of. If that’s not the case, are there parking lots nearby which attendees can access and use? If there is no parking available, you’re not completely out of luck as you have a few alternatives. – Royal Phuket Marina is one of the one of the only venues within Phuket that offers underground car parking. RPM has over 250 underground spaces as well as over 300 other car parking spaces. Mini buses and coach parking is also available. For more details contact our events team

7. Layout

Even though you’ll be finding your venue early in the event planning process, you’ll still want to have a rough idea of what types of activities you’ll be including, the amenities you’ll require, and the needs of your team and the attendees.

While narrowing down your selection, get an illustrated floor plan of each venue, and walk through your favorites at least once, making note of important things such as where the outlets are and where AV equipment is or can be located. – We can offer layouts for all three venues and we will work with you to make sure you maximize the floor plan. For more details contact our events team

8. Accessibility

Accessibility refers to the possibility that everyone, especially those with special needs, can access the building and its amenities. Before you can answer this question, you’ll need to understand who your attendees are and what their needs are. You’ll probably know whether there will be children at your venue, but you may not know if there will be individuals with other special needs. In this situation, reviewing recent events hosted by your organization may give you a sense of this. – We have made sure that all our venues have great accessibility. We are wheelchair friendly and can cater for all individual needs. For more details contact our events team

9. Acoustics

Have you ever attended an event at a venue that was so loud, it was hard to hear others, causing you to strain your hearing and lose your voice, all in one night? That’s caused by poor acoustics. Acoustics is just a fancy word for how sound travels through the venue. A low ceiling will make the venue seem cozy, but it will make it louder if it’s packed. Alternatively, a large warehouse-style venue will result in echoes, or what architects refer to as “reverberation”. – Royal Phuket Marina’s three venues all offer a different acoustic experience. Our experienced events team pride themselves on the knowledge they have from years of running events. We make sure the sound and the acoustics are correct for the type of event you are creating. For more details contact our events team

For more information please visit our website at or check out our facebook page for some pictures from past events.